Quick Navigation
Why These Two?
As a Business Analyst, my week is split into two black holes: meetings and presentations. I tested dozens of AI tools to reclaim my time, and two stood out not just as "cool tech" but as genuine productivity multipliers.
Gamma handles the creative grunt work of slide decks. Motion handles the logistical nightmare of scheduling and task prioritization. Here's my deep dive.
1. Gamma: The Slide Deck Killer
Gamma App
Best for: Presentations, Documents, Web Pages
What It Does
Gamma is an AI-powered design tool. You type a topic or paste a document/outline, and it generates a beautiful, formatted presentation in seconds. It's not just "PowerPoint with AI" — it's a completely new medium that feels more like a Notion doc that turns into slides.
Key Features
- Text-to-Deck: Paste your meeting notes, and it builds a slide deck.
- One-Click Polish: Change entire themes, fonts, and layouts instantly.
- Interactive Elements: Embed GIFs, videos, charts, and websites directly into slides.
- Export: Exports cleanly to PowerPoint or PDF if you need to present offline.
✅ Pros
- Insanely fast (deck in < 2 mins)
- Design looks professional by default
- Great for non-designers
- Free tier is generous
❌ Cons
- Less granular control than PowerPoint
- Animation options are limited
2. Motion: The AI Project Manager
Motion (UseMotion)
Best for: Scheduling, Project Management, ADHD
What It Does
Motion is an AI calendar that plans your day for you. You throw in your tasks, to-do lists, and meetings, and it builds the perfect schedule. If a meeting runs late or a new urgent task drops in, Motion automatically reshuffles your entire day to fit it all in.
Key Features
- AI Auto-Scheduling: Automatically slots tasks into free time blocks.
- Meeting Assistant: Booking links that respect your "focus time."
- Project Management: Combines Trello/Asana features directly with your calendar.
- Happiness Algorithm: Optimizes not just for productivity, but for work-life balance (prevents burnout).
✅ Pros
- Eliminates "what should I work on next?"
- Protects deep work time
- Great for managing multiple projects
- Visualizes your capacity realistically
❌ Cons
- Expensive ($19-34/mo)
- Steep learning curve (requires trust)
- Mobile app can be slower than desktop
Final Verdict
If I could only keep two AI tools besides ChatGPT, it would be these two.
- Gamma saves me roughly 4-5 hours per presentation. It turns the "blank page problem" into a "edit and polish" task.
- Motion saves me the mental energy of planning. It's like having a personal assistant who constantly reorganizes my calendar to make sure I hit deadlines.
Both offer free trials/tiers, so there's zero risk to seeing if they fit your workflow.